Work it out for your own rooms.

Every assumption below is editable and every one is shown. Nothing is switched on that you did not switch on, which is why the first number you see is the conservative one.

Your numbers

Start from a shape near yours, then correct it.

Rooms in scope

Conference rooms, huddle spaces and anywhere else with a codec on the wire.

Audit cycles a year

Two is common: one external, one internal or a customer review.

Hours per cycle, today

What preparing the evidence currently costs across the GRC and audit teams.

Blended hourly rate $

Loaded cost of the people doing that work.

Preparation reduction %

How much of that time stops being spent once the record is continuous.

Annual cost per room $

What you pay us. Change it to whatever you have actually been quoted.

Other categories

Off by default. Each one shows the arithmetic it came from, so you can argue with it before you include it.

Vendor questionnaire responses $300 per room per year 40 to 60 hours per questionnaire, around 30 a year, 30% less time, at $180 an hour.

Quarterly inventory reconciliation $200 per room per year 60 hours a quarter, four quarters, 60% less time, at $180 an hour.

External auditor billable hours $125 per room per year 15% off a typical $50,000 audit, across two cycles.

Incident response time $100 per room per year 200 to 400 hours a year, 30% less time, at $180 an hour.

Breach cost avoidance $200 per room per year 17.4% of a $4.88M average breach, against a 5% reduction in probability.

Cyber insurance posture $80 per room per year 15% off a typical $20,000 to $50,000 premium.

Net benefit, first year $480 $60,480 recovered against $60,000 invested.

Return: 1%
Payback: 11.9 months
Hours recovered: 336
Equivalent to: 0.19 full-time
Audit prep after: 144 hours
Annual investment: $60,000

Where the saving comes from

Audit-preparation labor	$60,480
Categories you switched on	$0
Total recovered	$60,480
Less the platform	−$60,000

On audit-preparation labor alone, before any other category, this comes to $480.

CountedAnd nothing else

What this models.

Audit-preparation labor across the GRC and audit teams.
The annual platform investment, subtracted in full.
Net benefit, return and payback against audit preparation alone.

Not countedDeliberately

What it leaves out.

Anything you do not switch on above. Every extra category is opt-in.
Time your team spends learning the tool in the first quarter.
The value of finding something in the first run, which is real and not forecastable.
Any change in headcount. This counts hours recovered, not people removed.

Turn every category off and set the reduction low, and this calculator will tell you the investment does not pay back. It says so. If your numbers land there, better to find out here than three months into a deployment.

Check it against a real room How the method works